Administrative Assistant
AI Summary
The Administrative Assistant provides clerical and project support, including managing calendars, maintaining project files, and preparing documentation such as subcontracts and change orders. They also coordinate events, screen correspondence, and assist with general office duties to ensure smooth operations.
Candidates must have a one-year certificate from a college or technical school, or three to six months of related experience and training. A combination of equivalent education and experience is also acceptable.
Job Details
Key Skills
Description
Join the team at Howard Shockey & Sons, one of the region’s most respected construction firms, as a key administrative partner in our Winchester office. We’re seeking a detail-oriented, proactive professional to support project teams and keep operations running smoothly. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing a variety of responsibilities, and is committed to delivering exceptional service with integrity and professionalism.
- Provides clerical and administrative support to one or more team members.
- Manages calendars and appointment schedules for team members.
- Establishes, organizes, and maintains project documents and files for project staff.
- Screens incoming calls and correspondence and responds independently when appropriate.
- Prepares memorandums outlining and explaining procedures and policies to workers and clients.
- Organizes programs, events, or conferences by arranging for facilities and services, issuing information or invitations, coordinating speakers, and controlling event budget.
- Prepares and maintains project records such as agendas, notices, minutes, submittal logs, change order requests, change orders, lien waivers, payment requests, subcontracts, and purchase orders.
- Monitors status of subcontractors, insurance certificates, and license documentation.
- Assists in securing project closeout documents, lien releases, and operations & maintenance manuals.
- Composes and prepares confidential correspondence, reports, and other complex documents.
- Creates and maintains database and spreadsheet files.
- Manages and coordinates multiple tasks simultaneously and efficiently.
- Assists with mailroom duties.
- Maintains the highest level of personal candor, integrity, and ethical practices in all business dealings.
- Committed to win-win relationships through firm, fair, friendly, and factual interactions with all partners.
*Other duties may be assigned.
As an equal opportunity employer, it is the policy of The Shockey Companies that employment practices shall not be influenced by an employee’s or applicant’s race, color, religion, sex (including pregnancy, childbirth or related medical conditions including lactation; gender identity, and sexual orientation), age (40 or older), disability, national origin, veteran status or genetic information (including family medical history).
Requirements
- One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
About Howard Shockey & Sons, Inc.
Howard Shockey & Sons, Inc. is a leading mid-Atlantic general contractor specializing in design-build and construction management for diverse public and private sector projects.