Regional Office Coordinator
AI Summary
The Regional Office Coordinator manages daily office operations, including supplies, equipment, and vendor coordination to ensure a productive workspace. They also provide administrative support to regional leadership and assist with event planning, trade show logistics, and onboarding new employees.
Candidates must have a high school diploma or equivalent and at least 3 years of experience in office administration or regional coordination. Proficiency in MS 365 and strong organizational and communication skills are required for this role.
Job Details
Key Skills
POSITION INFORMATION | |
Position title | Regional Office Coordinator |
Purpose of the position | A Regional Office Coordinator is a hybrid administrative and coordination role that manages office operations, supports regional teams, and ensures smooth communication and service delivery across multiple |
Created on | 10/4/2021 |
Updated on | 9/24/2026 |
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Department | Human Resources |
Reports to | Head of Human Resources |
Direct reports | N/A |
IMPACT | |
Business impact | This role provides high‑level administrative support to the region’s leaders by acting as a strategic gatekeeper, performing administrative support tasks for the region’s shared services, contributing to event success, and ensuring that the office is well-supplied and presentable. This position ensures that customers, candidates, and colleagues are made to feel welcomed and comfortable in addition to performing key responsibilities effectively. |
Geographic scope | Americas region |
COMMUNICATION | ||
Stakeholder | Purpose | Internal / External |
Office Leadership | Define needs and the coordinator’s role in them. Help to resolve challenges | Internal |
Marketing | Event execution support | Internal |
Accounting | Administrative task support (i.e. Credit applications) | Internal |
Human Resources | Internal communication end recognition needs | Internal |
Property Management | Manage property related challenges | External |
Clients/Vendors | Communicate meeting logistics (for non-local) Greet and get settled for in-office meetings | External |
RESPONSIBILITIES | |
Key responsibilities | Expected outcome |
Office operations management | Maintain office supplies and equipment Ensure office workspace readiness Maintain office refreshments and snack inventory Oversee office equipment and vendor coordination Maintain a tidy, organized office environment Communicate with leadership re:office costs to ensure they remain within budget |
Administrative Support | Handle incoming/outgoing correspondence (mail, packages) Greet visitors and direct them appropriately Prepare and distribute internal communications Manage rooming lists for local events |
Regional coordination | Partner with appropriate teams to support the preparation for vendor visits, client visits, and company events Handle office event coordination - assist with meeting setup, department and office events, and special projects Manage logistics for trade shows (MANTS, TPIE, CULTIVATE) to include room blocks/rooming lists, coordinating group transportation, and supporting Marketing with shipping required collateral and branding materials (i.e. banners) Support administrative needs of regional leadership Ensure that marketing materials are sent to customers, Sales Reps, etc in a timely manner Keep credit application files up-to-date and organized Help with Accounts Payable with preparing paper checks for mailing and ensuring sent in a timely manner |
Onboarding and support (Columbus office) | Register parking and building pass for new employees. Ensure that new employee workspace is assigned, setup, and stocked with office supplies |
REQUIREMENTS | |
Education (level/speciality) | High school diploma or equivalent required |
Experience (#) | 3+ years of office administration, operations, or regional coordination required Multi-site experience a plus Experience in office event coordination and hotel negotiations/travel coordination highly desired |
Managerial experience (#) | N/A |
Knowledge and skills | Proficiency with office software (eg. MS 365) Ability to manage multiple priorities Strong organizational, communication, and problem-solving abilities |
Behavioural competencies | Reliability Attention to detail Adaptability Customer service orientation |
About McHUTCHISON
McHutchison is a leading wholesale distributor of plants and related products in North America, focusing on quality, service, and tailored business solutions for growth.