Administrative Assistant
AI Summary
Greet and assist patients, visitors, families, and clinicians at reception, providing professional and caring service. Schedule cardiac tests, procedures, and consultation clinics, ensure referrals are received, and book follow-up appointments and investigations.
Applicants should have 1 to 3 years of administrative assistant experience, in healthcare or another industry, and experience using computers and Microsoft Word, Excel, and Outlook. Strong customer focus, adaptability, and the ability to manage competing priorities are required; applicants must have or be willing to obtain a national criminal history check.
Job Details
Benefits
Key Skills
Job Description:
- Casual Position
- Available at short-notice notice and flexible availability (no weekend work available)
- Fitzroy location
About the Role
An opportunity exists for an Administration Assistant to join the Cardiology Team at St Vincent's Hospital on a Casual basis. You will work across Cardiology which encompasses The Heart Centre and the Cardiac Investigation Unit. You will be a dynamic team player who is committed to providing excellent service to our patients/ their families and Cardiology Staff.
Duties include:
- Ensure visitors to reception are greeted and assisted in a professional and timely manner projecting a caring, professional image to patients, and their relatives and to referring clinicians
- Efficient patient scheduling of all ambulatory tests, Cath Lab and TOE lists, Pacemaker and DCR Clinics. Ensuring a referral is received for all bookings from GPs, Registrars and Cardiologists
- Efficient patient scheduling for consultation clinics in the Heart Centre and CIU, ensuring that Cardiologists run on time and all follow up appointments and investigations are booked
- Other duties as directed by the Office Manager
Classifications for this position will range from HS2 - HS21 ($35 - $38 per hour, plus a 25% casual loading fee).
Your Contribution
- Customer focus – strong customer focus to provide support and care to patients and their families
- Ability to adapt to change and work in a dynamic environment with competing priorities
- 1 to 3 years proven administrative assistant experience in the medical industry or other
- Demonstrated experience with Computers, MS Word, MS Excel and MS Outlook
- Current Nationally coordinated criminal history check, or willing to obtain
What we offer
- A focus on wellbeing initiatives, with regular events and programs
- Confidential, solutions-focused employee counselling
- Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
- Salary Packaging – Increase your take home pay!
- In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks
- Discounts and Promotions always available through our Foundation
- Culture of continuous improvement
About The Heart Centre
The St Vincent’s Heart Centre was opened for business in November 2013. The Heart Centre provides privatised cardiac consulting clinics and all cardiac diagnostic ambulatory services such as: echocardiograms, stress echocardiograms, pacemaker clinics, stress testing, ECG reporting and more. It is envisaged that the Heart Centre will bring together clinical care, education, research and preventative health under the one roof, further strengthening St Vincent’s leading role in tackling heart disease, and significantly improving access for Victorian patients to specialist cardiac services.
The Cardiac Investigation Unit providing a full range of invasive and non-invasive investigations and procedures for inpatients. These services include cardiac catherisation and intervention, pacemaker implantation and checks, echocardiograms, TOE and DCR.
Working at St Vincent’s
St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.
Application
Please attach both your cover letter and resume to your application.
Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve. Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.
SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).
Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.
Contact
Tammy Carmody
tammy.carmody@svha.org.au
Closing Date:
17 November 2026 11:59pmReconciliation Action Plan:
At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.
For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au
View Reconciliation Action Plan
Code of Conduct:
About St Vincent's Health Australia
St Vincent's Health Australia, established by the Sisters of Charity, is the nation's largest not-for-profit health and aged care provider, delivering exceptional services across various facilities.