Administrative Assistant (Lenox)
AI Summary
The incumbent will manage administrative functions including clerical duties, facility bed management, and client admissions using the DHS CARES system. They will also assist with facility billing, audits, and maintain accurate filing and school attendance records.
Candidates must have a high school diploma or G.E.D. and at least two years of secretarial or clerical experience. Proficiency in MS Office, strong communication skills in English and Spanish, and the ability to type 50 w.p.m. are required.
Job Details
Key Skills
PRIMARY FUNCTION/PURPOSE:
The incumbent will be responsible for administrative functions associated with the Administration Office. The individual will function in many instances as the first point of contact with the program, and therefore, must posses exceptional telephone manners, interpersonal skills, and above all a positive attitude.
PRIMARY RESPONSIBILITIES:
- Responsible for all clerical duties up to and including typing, filing, calendar maintenance, meeting schedules and telephone communications.
- Utilizing the Department of Homeless Services (DHS) - Client Assistance and Re-housing Enterprise System (CARES) complete Facility Bed Management, Client admissions, discharges, and transfers discharges.
- Assist with Facility Billing, Audits, Reconciliation, etc. using the DHS CARES System.
- Prepares and completes report.
- Maintain up-to-date and current filing system for the program.
- Maintain daily school attendance with the assistance of the Department of Education Representative.
- Orders supplies and tracks distribution of supplies.
- Assist staff as needed with filing, etc.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS:
- High School Graduate and/or G.E.D.
- Minimum of two (2) years secretarial/clerical responsibilities.
- Ability to communicate in English and Spanish [Bi-lingual].
- Must be capable of accurately typing 50 w.p.m.; Word Processing at 200 strokes per minute.
- Utilize good judgment and discretion in the handling of confidential information.
- Must be detail oriented, highly organized, and can work independently.
- Ability to manage multiple and shifting priorities with strong follow-up skills.
- Excellent project management, time management and presentation skills.
- Excellent oral and written communication skills coupled with strong interpersonal skills.
- Proficient in MS Office, Outlook, Excel (intermediate to advanced level), PowerPoint, and Adobe.
OTHER REQUIREMENTS:
- May be required to work long hours and a varied schedule.
- Travelling throughout various locations in the New York City area.
- Lifting and moving objects weighing up to 30 pounds several times a week.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EEO Statement – Children’s Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.
About Children's Rescue Fund
Children's Rescue Fund empowers families and individuals toward long-term stability by providing housing, critical services, education, and skills development through collaborative partnerships.