Executive Assistant to the Principal
AI Summary
The Executive Assistant provides high-level administrative and strategic support to the Principal, including calendar management and stakeholder communication. They are also responsible for managing digital operations, meeting minutes, and supporting Principal-led initiatives.
Candidates should have a senior background as an Executive or Personal Assistant, preferably within the education or digital sectors. Advanced proficiency in digital tools like Google Workspace and Slack is required, along with exceptional communication skills and the ability to handle sensitive information with discretion.
Job Details
Key Skills
Role Purpose
The Executive Assistant (EA) provides high-level administrative, operational, and strategic support to the Principal. This role ensures the smooth operation of the Principal’s office in a fast-paced, digital learning environment.
Key Responsibilities
Executive & Calendar Management: Manage complex schedules, virtual meetings, and time zones; prep board agendas and briefings; triage emails and correspondence.
Communication & Liaison: Draft and edit school-wide communications, newsletters, and reports; act as a professional first point of contact for stakeholders.
Digital Operations & Governance: Record executive meeting minutes, track cross-department action items, and manage secure digital filing systems.
Projects & Compliance: Support Principal-led initiatives, oversee policy documentation, maintain HR/student confidentiality, and assist with virtual event planning.
What We Are Looking For
Proven Experience: Senior EA/PA background, ideally within education or digital environments.
Tech & Digital Mastery: Advanced proficiency in Google Workspace/calendar management/Slack/ video tools, and digital workflows.
Communication & Discretion: Exceptional written and verbal communication paired with total discretion when handling sensitive information.
Proactive & Agile: Strong initiative, time management, and ability to prioritize independently in a remote or hybrid setting.
Key Attributes: High EQ, solutions-focused mindset, and a calm, approachable demeanor.
About Aotearoa Infinite Academy
Aotearoa Infinite Academy is pioneering innovative online education in New Zealand, offering tailored learning experiences for students in Years 9-12 to achieve their goals.