Administrative Assistant

Position: Site Administrator

Location: Louisville, KY

Job Type: On-site (100%)

Reports to: FM

Department: North American Operations

Position Purpose: Provides office administrative support for the site. Complete the scheduled tasks to standard.

 

Essential Duties and Responsibilities:

 

• Demonstrates the values and business principles of Leadec.

• Works safely at all times.

• Manage general office administration: filing, copying, faxing, sending and receiving packages.

• Screening all telephone calls, inquiries, requests, and handling as necessary.

• Provide information by answering questions and requests from the customer, Leadec Corporate Office and the local Leadec staff.

• Site contact for basic accounting related tasks, e.g., processing invoices, payroll, data entry tasks, billing and purchases of most site equipment and supplies.

• Maintain an inventory of office supplies and other administrative tasks as required.

• Support management projects as required.

• Track and investigate receivables.

• Complete and maintain site KPI metrics.

• Maintain safety performance charts and data.

• Coordinate site employee activities.

• Update standardized work and other schedules from operations group leaders.

• Complete division and site reporting as required.

• Organize all aspects of the office and ensure professionalism.

• Utilize strong computer skills through reporting and spreadsheets with Microsoft Office, Word and Excel.

• Adhering to and supporting all EHS and Quality objectives, in accordance with ISO 14001, 45001 and 9001 respectively.

• All other duties as assigned by Leadec manager.

 

Competencies:

 

• Managing Tasks

• Open Communication

• Self-Management

 

Knowledge, Skills, and Abilities:

 

• Communication Skills - Ability to communicate with all levels of Leadec and customer employees.

• Language Ability -- Talking to others to convey information effectively.

• Ability to manage office administration processes.

• Professional attitude, organizational abilities, and detail oriented to all staff members, Corporate Office, customers, suppliers, etc.

• Ability to be efficient with job duties and doing more than bare minimum.

• Quality assurance skills to maintain company quality standards of services.

• Time management and prioritization skills to ensure the functioning of schedules and
  office systems

• Must be a highly organized, self-motivated individual who can work independently with minimum supervision.

 

Position Qualifications:

 

• A minimum of 2 years of progressive responsibility in Office Administration preferred.

• Previous experience in an industrial or manufacturing environment is preferred.

• Purchasing and billing experience.

• Payroll experience a plus.

• Computer skills with Microsoft Office, Word and Excel are required.

 

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the key actions of the job:

 

• Required to talk and/or hear in an industrial setting (noise level is moderate). Frequently required to stand and walk on concrete surfaces for 4-8 hours. Occasionally required to reach with hands and arms; lift; climb or balance; kneel, crawl, stoop, or crouch.

• Vision requirements: close vision, distance vision, peripheral vision, depth perception and focus adjustment

• Work is performed in an industrial-manufacturing environment with significant time spent working on a computer or at a desk.

QualificationsAs Described In The Job Description