Accounts Payable Supervisor

Key Responsibilities:

 

Manager Backup and Team Leadership:

• Back up the AP & Warranty Manager and lead the department in their absence.
• Supervise and train AP Analysts; assign and review daily work.
• Track KPIs for owned processes and report results to the Manager.
• Support month-end close, 1099 reporting and audit requests.
• Keep procedures current and recommend process improvements.

 

Direct Shipments:

• Manage the direct shipment process from invoice to payment.
• Verify direct shipment invoices and customer billing are accurate.
• Reconcile open directs and direct shipment GL accounts monthly.

 

Payment Run and ACH Verification:

• Manage the payment run: prepare, review and release payments on schedule.
• Confirm cash needs with the Manager before each run.
• Verify all ACH and vendor banking changes before payments are released.

 

Concur Travel & Expense and Non-PO Invoices:

• Oversee the Concur T&E process and ensure policy compliance.
• Review expense reports for receipts, approvals and coding.
• Oversee the non-PO invoice process and approvals.
• Validate GL coding on all non-PO invoices before posting.
• Correct coding errors and coach requesters on proper coding.

 

Qualifications:

• 5+ years of AP experience, including 2+ years in a lead or supervisory role.
• Experience with payment runs, ACH controls and invoice coding.
• Distribution, direct shipment and Concur experience preferred.

 

Skills:

• Strong leadership and communication skills.
• Excellent organizational and time management skills.
• Ability to lead a team and provide training and support.
• Solid knowledge of AP controls and GL coding.
• Proficient in ERP systems, Concur and Excel.
• Detail-oriented, organized and deadline-driven.

In addition to the above responsibilities, this individual is held accountable for all other duties as assigned.

 

Work Environment: Office setting.

 

Work Schedule: Hybrid schedule

 

Physical Demands   Demand Frequency

 

Sedentary – Lifting 0-10 pounds Occasional

 

Light Lifting – 10-20 pounds Never

 

Moderate Lifting – 20 to 50 pounds Never

 

Heavy Lifting – 50 to 100 pounds Never

 

Pulling/Pushing, Carrying

 

Reaching or working above shoulder Never

 

Walking Occasional

 

Standing Occasional

 

Sitting Constant

 

Stooping Never

 

Kneeling Never

 

Repeated Bending Never

 

Climbing Never

 

Desk Work/Computer use/Telephone use Constant

 

Operating a motor vehicle Never

 

Operating a commercial vehicle Never

 

Operating warehouse equipment, forklift, baseloid lift etc Never

 

Other – Talk, Drive, visit customers etc. Occasional

 

EEO Statement

Watsco and its subsidiaries are an Equal Opportunity Employer and do not discriminate on the basis of age, color, race, religion, disability, sex, or national origin. We support a diverse and inclusive workplace where we employ, retain, terminate, and otherwise treat all employees and job applicants on the basis of merit, qualifications and competence.

Qualifications

The Accounts Payable Supervisor is the right hand to the Accounts Payable & Warranty Manager. The role owns direct shipments, the payment run, ACH verification, Concur T&E and non-PO invoices, and steps in to lead the department when the Manager is out.