Clinic Administrative Assistant
AI Summary
The Clinic Administrative Assistant manages patient scheduling, verifies insurance information, and maintains patient charts across two clinic locations. They also provide excellent customer service to patients and visitors while ensuring the clinic environment remains clean and organized.
Candidates must have a high school diploma or equivalent, with a two-year degree and medical office experience preferred. Proficiency in Microsoft Office and strong communication skills are required to handle daily administrative tasks effectively.
Job Details
Benefits
Key Skills
Description
Big Stone Therapies is currently seeking a full-time Clinic Administrative Assistant to join our team in Fargo, ND. This position will support both our outpatient therapy clinic located at 2401 41st St. S. and our therapy services provided at New Perspective Senior Living (NPSL). Time will be split approximately 50/50 between the two locations, with mornings typically beginning at the NPSL site. This is a benefited position scheduled for 40 hours per week (1.0 FTE), Monday through Friday, 8:00 a.m. to 5:00 p.m.
Job Duties:
Scheduling
- Schedule new referrals. Gather and verify demographic and insurance information.
- Schedule, reschedule, and cancel patient appointments as required.
- Monitor patient schedule to maximize productivity.
- Perform patient appointment reminder.
- Provide instructions to patients to ensure they are prepared for appointments.
- Resolve scheduling conflicts as they occur.
- Assess staffing needs for high and low census times.
- Communicate with therapists about schedules, patients, and any changes
- Schedule all other non-patient care time. (Meetings, care conferences, PTO, etc.)
Customer Service
- Demonstrate excellent customer service in all interactions with patients, visitors, referral sources, co-workers, and all other parties.
- Courteously receive and respond to incoming telephone calls and emails.
- Maintain the appearance of the waiting room.
- Maintain confidentiality and security of Protected Health Information.
Other
- Distribute mail.
- Scan, fax, and print documents.
- Clean/sanitize clinic areas as required.
- Orders supplies and maintain stock levels as required.
- Maintain patient charts.
- Opening and closing duties.
- Attend meetings as required.
- Other clinic duties as assigned.
Requirements
Qualifications:
Education
- Require high school graduate or equivalent.
- Prefer two-year degree in a related field.
- Prefer previous experience in a medical office setting or other customer service-related field.
Skills
- Strong computer skills to include proficiency in Microsoft Office products, the Internet, and the ability to learn new systems.
- Excellent verbal and written communication skills to interact with patients and co-workers in a professional manner.
- Excellent phone etiquette and in-person customer service abilities.
- Able to adapt and thrive in a changing and fast paced environment.
Position qualifies for an excellent benefits package including:
- Health, Dental, Vision, Life, Short-Term Disability insurance options
- Flexible Spending Plan(s)
- 401k with employer contribution
- 8 paid holidays (including your birthday!)
- Generous paid time off accrual
Accepting applications through Friday, Friday, December 4, 2026 or until position is filled.
You will receive a confirmation e-mail once your application has been submitted.
Big Stone Therapies, Inc. is dedicated to providing excellence in rehabilitation services by optimizing health and function for families and businesses within our communities through caring, hands-on healing.
About Big Stone Therapies, Inc.
Big Stone Therapies, Inc. delivers exceptional rehabilitation services, enhancing health and function through compassionate, hands-on care for families and businesses in local communities.