RESUME MISTAKES
Turn Resume SlipâUps into Leadership Wins
Identify the most common pitfalls for school principals and apply proven fixes that get you noticed by hiring committees and ATS alike.
How This Page Helps
This page helps current and aspiring school principals pinpoint resume mistakes that keep them from securing district leadership positions and provides stepâbyâstep fixes.
Spot the 5 most damaging resume errors for school leaders
Learn why each mistake hurts your candidacy
Get concrete beforeâandâafter examples
Apply ATSâfriendly formatting tips
Use a readyâmade checklist to proof your final draft
Common Mistakes That Kill Your Chances
Each mistake includes why it hurts, how to fix it, and before/after examples
Using generic leadership language instead of educationâspecific achievementsHIGH
Why it hurts
- Hiring panels look for impact on student outcomes, not vague buzzwords
- ATS keywords for school administration are missed
- Decisionâmakers canât gauge your instructional leadership effectiveness
How to fix
- Replace generic verbs with educationâfocused action words (e.g., "improved graduation rate" instead of "led team")
- Quantify results with student performance data
- Insert districtâspecific terminology such as "curriculum alignment" or "teacher evaluation"
â Before
Led a team of teachers to improve school performance.
â After
Directed a 25âteacher faculty to raise the schoolâs graduation rate by 12% within two years through dataâdriven curriculum alignment and targeted professional development.
ATS Tip
Include keywords like "student achievement," "curriculum development," and "teacher evaluation" exactly as they appear in the job posting.
Detection Rules
Contains phrases like "led a team" without measurable outcomes
Lacks educationâspecific metrics
Resumly Tip
Swap generic leadership verbs for educationâfocused actions and add concrete studentâimpact numbers.
Listing duties instead of measurable outcomesMEDIUM
Why it hurts
- Committees canât see the difference you made
- ATS scores drop when numbers are missing
- Your resume blends into dozens of similar profiles
How to fix
- Start each bullet with a result, then describe the action
- Use percentages, test scores, enrollment figures, budget amounts
- Show beforeâandâafter snapshots
â Before
Responsible for budgeting and staff scheduling.
â After
Managed a $2.3M annual budget, reallocating 15% of funds to STEM programs, which increased enrollment in advanced courses by 30% and boosted state test scores by 8 points.
ATS Tip
Lead bullets with quantifiable results; place numbers early for maximum impact.
Detection Rules
Bullets begin with verbs like "responsible for" or "managed" without followâup metrics
Resumly Tip
Reframe each duty as an achievement with a clear, quantifiable result.
Omitting key certifications and licensureHIGH
Why it hurts
- Many districts require a valid School Administrator License
- ATS filters out candidates missing required credentials
- Hiring managers may assume you lack required qualifications
How to fix
- Create a dedicated "Certifications" section near the top of the resume
- List the exact title, issuing authority, and expiration date
- If you have pending licensure, note "in progress" with expected date
â Before
Education: M.Ed. in Educational Leadership
â After
Certifications: Texas School Administrator License (Valid through 12/2027); Certified School Improvement Specialist, Texas Education Agency (Issued 03/2023)
ATS Tip
Use the exact certification names from the job posting; include state and expiration details.
Detection Rules
No "Certifications" heading
Only degree information under Education
Resumly Tip
Add a clear Certifications section with full license titles and dates to satisfy both ATS and human reviewers.
Using tables, graphics, or complex formatting that confuses ATSMEDIUM
Why it hurts
- ATS cannot read content inside tables or images
- Important keywords may be skipped, lowering match score
- Hiring managers may receive a garbled PDF copy
How to fix
- Stick to simple bullet points, bold headings, and standard fonts
- Avoid tables, text boxes, and embedded images
- Save the final version as a .docx or plain .pdf without layers
â Before
<table><tr><td>Leadership</td><td>Improved test scores</td></tr></table>
â After
Leadership - Improved state test scores by 9% through dataâdriven instruction. - Implemented a districtâwide literacy initiative serving 1,200 students.
ATS Tip
Use standard section headings (e.g., "Professional Experience") and plain text; ATS parsers read these reliably.
Detection Rules
Presence of HTML tags or table structures
Use of graphic elements
Resumly Tip
Replace tables and graphics with plain text bullet lists and simple headings for optimal ATS readability.
Formatting Guidelines
File Types: .docx, .pdf
Sections: Contact Information, Professional Summary, Core Competencies, Leadership Experience, Education, Certifications, Professional Development
Naming: FirstName_LastName_Principal_Resume
Consistency
Length: 1â2 pages for 5â15 years of experience
Date Format: MM/YYYY
Location Format: City, State
Resume Quality Checklist
- Use a professional summary that highlights studentâoutcome metrics
- Include at least three quantifiable achievements per leadership role
- List all required licensure with expiration dates
- Incorporate districtâspecific keywords from the job posting
- Save as a .docx for ATS upload, then export a clean PDF for human review
ATS Alignment Guide
Common ATS Systems: Taleo, iCIMS, Workday, SmartRecruiters
Keyword Strategy: student achievement, curriculum development, teacher evaluation, budget management, school improvement plan
Heading Format: Use standard headings like "Professional Experience" and "Education"
Quick Fix Workshop
Paste your current principal resume text below
- Swap generic verbs for educationâspecific action words
- Add percentages, test scores, or enrollment numbers
- Insert missing certifications and licensure details
- Convert any tables or graphics to plain bullet points
Ready to transform your principal resume? Get our free fix guide now!
Download the Guide
